Have you wanted to file your insurance as a motor carrier, as a freight forwarder, or a broker but couldn’t understand how? Then this article is what you need.

Apart from applying operating authority, applicants for freight forwarder, motor carrier, and broker authorities must have specific legal processes and insurance agent documents on their files before the FMCSA issues them these authorities. 

These filings will vary, based on the registrations involved. There is a list of pre-registration forms below, and it’s followed by a description of which registrants must file those forms. 

If you’re insurance filing for the first time, then please note that first-time applicants with FMCSA need to apply using the Unified Registration System (URS) as of December 12, 2015. 

However, existing registration-holders or authority-holders may apply for authorities using the OP-series forms until a later date. The FMCSA has published a Federal Register notice on the 17th of January with more details on the suspension of the URS effectiveness date.

Furthermore, you may submit cargo insurance and liability forms directly/online through the home office of the insurance company that is furnishing the coverage. The FMCSA does not provide insurance forms’ copies.

Requirements for Insurance Filing

Form	Description	Authorities Subject to Filing
BMC-91 or BMC-91X	Public liability insurance (bodily injury/property damage/environmental restoration)	Motor CarrierFreight Forwarder (Note: Non-vehicle operating freight forwarders may seek a waiver of this requirement)

Freight: $750,000 – $5,000,000, depending on commodities transported; $300,000 for non-hazardous freight moved only in vehicles weighing under 10,001 lbsPassengers: $5,000,000; $1,500,000 for registrants operating only vehicles with a seating capacity of 15 or fewer passengers.

BMC-34 or BMC-83	Cargo insurance–$5,000 per vehicle$10,000 per occurrenceIn addition to BMC-91 or BMC-91X	Household Goods Motor CarrierHousehold Goods Freight Forwarder
BMC-84 or BMC-85	The Surety Bond amount is $75,000Trust Fund Agreement amount is $75,000	Freight ForwarderBroker of Freight
BOC-3	Service of Process Agents	All Authorities
MCS-90	Endorsement for Motor Carrier Policies of Insurance for Public Liability under Sections 29 and 30 of the Motor Carrier Act of 1980	Hazmat Safety Permit Carriers

Insurance Filing and You 

You should be prepared to contact your agents to request the filing of the required forms immediately after obtaining your designated docket number. These filings must be received within 90 days after the FMCSA has published a public notice of intention to register you as an applicant (applicants will be notified by letter of their docket number and date of publication in the FMCSA Register).

Applicants are cautioned to ensure that the name and address of the business as set out in all pre-registration filings match with the same name and address provided in their application for operating authority filings. 

Any deviations will result in the rejection of the supplemental pre-registration filings.

Where Should I Go For My Insurance Filing?

Insurance companies are to file forms BMC-91, 91X, 34, and 84. While financial institutions need to file form BMC-85. 

Only insurers (insurance underwriters, that is), not insurance agents, and financial institutions can establish e-filer accounts to electronically file insurance forms (BMC-91,91X, 34, 84, 85, and others). These filer accounts are exclusively designated for financial institutions and insurance underwriters.

You can visit this link to see a template at the end of the page to set up your electronic filing account. It has been specifically designed to efficiently gather all necessary information required for the establishment of your account.

It’s suggested that the completed template be copied and pasted onto your company letterhead and attached as a PDF to be submitted to the Financial Responsibility Filings Division. Application documents will only be accepted via postal mail or email at FMSCAInsurance@dot.gov, using an official company e-mail address. 

Please ensure that all fields in the provided template are completed accurately and comprehensively. Failure to provide complete information may result in delays in processing your account set-up request. Once the required information is completed and gathered, you can submit e-filer applications to FMCSAInsurance@dot.gov.

Process Agent Designation and Insurance Filing

Public liability Insurance (Form BMC-91 or BMC 91X) and cargo insurance forms (Form BMC-34 or BMC83) are to be submitted electronically by a registered electronic filer (a representative of a surety company, insurance company, or a financial institution.) FMCSA does not furnish copies of these insurance forms.

This is the link to the site that has the forms for process agents and insurance.

Summing Insurance Filing Up

By following the aforementioned steps, you;ll able to get your form(s) submitted to the FMCSA in the required manner, but they’ll also be read and pursued by the FMCSA.

This article explains in detail about what is a performance bond and what are the roles of all three major parties in it. 

A construction job of any kind requires a performance bond. In essence, they provide an assurance that the contractor carrying out the work will honour their contractual duties to the project’s owner or general contractor. In the end, this ensures that the work is completed according to schedule.

A performance bond involves these three parties:

• The contractor who will do the job and furnish the bond is the principal.
• The project owner or general contractor is the obligee.
• And the surety: This is the business that provides the performance bond, which assures the contractor’s work.

It’s simple to mix together performance bonds and insurance. After all, surety or bond companies—also known as insurance companies—are the ones who formally issue performance bonds. 

Three Important Ways Performance Bonds and Insurance Differ

It’s simple to mix together performance bonds and insurance. After all, through insurance brokers, insurance companies—also known as surety or bond companies—issue performance bonds. Surety agents are those organizations that focus on surety.

Performance bonds and the majority of insurance products differ in three key ways:

1. There is no immediate gain for the contractor (principal) submitting the performance bond application. Rather, the principal is employed by a third party (obligee), such as an owner or general contractor, for whom the bond offers benefits.

2. Surety businesses underwrite and price performance bonds with the intention of avoiding losses in theory. Consequently, surety firms are able to complete the task.

3. Contractors are required by surety firms to compensate and cover the surety for any damages resulting from the performance bonds. When compared to the majority of insurance products, such as workers’ compensation and general liability, this is a significant difference. 

A contractor using those items is exempt from having to pay back the insurance company for a covered loss. That would negate the insurance’s purpose. That’s not the case with surety, which functions more like a banking credit extension. 

How to Apply for and What Are the Requirements for Performance Bonds

Surety firms will examine various financial records and features of your business expertise in order to grant a performance bond. The size of the performance bonds you require and the total number of bonds you will have outstanding at any given moment will determine the requirements.

Bonds under $750k: These are frequently available with a straightforward one- or two-page application, depending on the company’s excellent credit history and prior completion of projects of a comparable scale.

Bonds worth more than $750K to $2 million will need to provide financial accounts for both the business and the owners. If the financials are accurate and in order, they are typically acceptable when first created.

Where to Get a Performance Surety Bond for a Contractor

Choosing a performance bond provider can be one of the most significant decisions a contractor makes. Construction performance bond providers are numerous, but their levels of experience and capacity to assist contractors in reaching their objectives for bonding capacity and business expansion differ significantly: 

A Representative for Insurance

Remember that insurance agents aren’t surety experts, even if they can seem like a suitable alternative if you need a performance bond—especially if you’ve worked with an agent in the past. 

Since they don’t handle bonds exclusively, they don’t have the same calibre of relationships or access to surety businesses, nor do they have the knowledge or experience with California surety bonds that would facilitate a smoother bonding procedure. 

They may lack the means to generate prospects or the knowledge necessary to pair a contractor with the ideal assurance provider because they don’t have these industry relationships. 

An Expert in Surety

An specialist who focuses only on surety bonds is known as a surety agent. Regardless of your company’s stage, they may use their expertise to make the bonding process far more seamless by anticipating future developments. 

Surety agents get access to exclusive programs and business connections because they exclusively deal with surety bonds. Additionally, they establish strong bonds with surety suppliers, which better enables them to match your requirements with the ideal assurance firm. 

Their knowledge extends beyond the bonding procedure; they also understand how to properly organize your money to expand your company’s bonding capacity.  

Summing Performance Bonds Up

In conclusion, performance bonds are a crucial tool in the construction and contracting industries, providing a financial safeguard that ensures projects are completed as per the agreed terms. By reducing the risk of non-performance and financial loss, they protect project owners and investors, creating trust and stability in contractual relationships.