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Trucking and Commercial Auto Filings in United States

For trucking businesses involved in Interstate trucking, Hauling hazardous cargo, For-hire trucking-common, contract, and For-hire passenger transportation, we represent carrier who process federal filings.

For instance, if you are a motor carrier who does long haul transport trucking, regional trucking or if you are a specialist; it is mandatory to have a federal filing. For-hire truckers transporting nonexempt supplies through the state line is also required to bring with them a federal filing. The BMC-34 filing and the BMC-32 forms are mandatory in these categories.

Trucking companies that do not go through the state line or involve in intrastate trucking are not required to have federal filings.

State Exemptions for Truckers State Filings
A state filing is required to be submitted if you transport exempt commodities. A state filing is exempted in these states listed below:

• Alaska
• Arizona
• Delaware
• Florida
• Hawaii
• Maryland
• Nevada
• New Jersey
• Oregon
• Pennsylvania
• Vermont
• Wyoming

The Form E Filing, the Form F Filing, and the Form H Filing are the State Filing forms used by intrastate exempt commodity transporters.

State and Federal Filings Are Not Required in the Following Industry Sectors

Federal or state registrations are not required in the following unregulated trucking divisions.
- Manufacturers, farming and retail operators transporting their own merchandise also known as private carriers
- Owner-Operators operating under another entity’s authority such as leasing by a motor carrier.

Certificates of Insurance and Other Filings

Other proof of insurance like non-trucking filing or a certificate of insurance (COI) may be required from businesses in some cases other than the trucking authority. A certificate of insurance states limits of coverage, types of coverage and policy period.

Below are the data you may use as reference. You may identify your type of business, vehicle class, and the state where your business operates to validate if you need to submit a proof of insurance.

Commercial Auto and Trucking Insurance Different Types of Filings

Different scenarios entail different filings. Please read below to know more about individual filings. Businesses involved in interstate transportation are required to do federal and state filing.

BMC-32 Endorsement Filing
An endorsement for Cargo Liability Insurance that provides a minimum limit of insurance for losses on cargo which carrier may be liable. FMCSA does not require any copies filed with their office for A BMC-32 filing.

BMC-34 Filing
A document forwarded to the Federal Motor Carrier Safety Administration (FMCSA) guarantees that the carrier has submitted the approved amount for Cargo Liability Insurance. FMCSA requires that a BMC-34 filing is submitted to their office.

BMC-91 and BMC-91X Endorsement Filings
Transferring merchandises or individuals across the state lines is a high risk. A document forwarded to the Federal Motor Carrier Safety Administration (FMCSA) guarantees that the carrier has sufficient Liability Insurance. FMCSA require that a BMC-91 filing is submitted to their office.

Carriers with insurance from various companies will require a BMC-91X filing.

MCS-90 Endorsement Form
There may be a need for carriers to have a federal filing. If this happens, an MCS-90 endorsement attached to both Liability Insurance and Cargo Liability Insurance is required. This provides an assurance that members who has been into accidents that they may be liable is provided with a minimum protection.

Since an MCS-90 is not submitted to the office of the Federal Motors Carrier Safety Administration (FMCSA), the BMC-91 or BMC-91X filling forwarded to the FMCSA as documentation that guarantees that the MCS-90 certification has been processed.

Unified Carrier Registration Filings

The Uniform Carrier Registration Plan (UCR Plan) permits for-hire and private motor carriers, brokers, freight forwards, and leasing companies to submit in a single state all of their information which includes their financial obligations and payment of the registration fee. This also reduced the complexity of the payment of multiple state fees. The UCR Plan was in effect as on September, 2007. This was a replacement of the Single State Registration System (SSR).

In the UCR Plan, a base state registration of all motor carriers with interstate operations is conducted. The total and biggest number of vehicles expected to activate during the next year is in the base state.

With SSR, private and exempt carriers were not expected to register. However, with the switch from SSR to UCR Plan, all private and exempt carriers are required to register in a base state.Out of 50 states, 41 states joined in the UCR Plan. If the carrier’s base state is in one of the joining states, the carrier is expected to join and register in that state.

When the carrier operates in multiple states, the registration fee paid in the base state will be shared among all other states.

The motor carrier’s financial responsibility law for intrastate trucking as well as the state’s rules and guidelines on intrastate trucking within that state is not affected by the UCR Plan.

Truck Filings - Intrastate

Form E Filing
The Liability Insurance who meets with the financial responsibility law will be confirmed by submitting a Form E filing. This should be forwarded to the division of the carrier’s home state who sets intrastate trucking.

Form F Filing
A certification to the carrier’s plan that has met each financial responsibility laws is confirmed by submitting a Form F filing.

Form H Filing
A Form H filling forward to the carrier’s state will confirm that the carrier has enough Cargo Liability Insurance. Forwarding a Form H filing to the state department of the carrier’s business’ home state is required.

A Form H filling is not accessible in all states and conditions.

Form K Filing
To terminate a previous state filing, a Form K filing should be forwarded to the state agency that standardized the motor carrier’s financial obligations in the home state of the business.

Truck Filings For Specific States
Some particular businesses or vehicle types operating within the borders of some states would want other fillings. These fillings are forwarded to the state department of motor vehicles or regulatory division within the carrier’s state. This happened outside of UCR.
Refer to the information below to check on other state-specific fillings that may be needed for your business.

California Endorsement Filings - California Driving School Certificate - CA OL 207
To validate proof of insurance, a California Driving School Certificate should be forwarded to the California DMV. Since various drivers frequently operate each vehicle, the state of California has other requirements only applicable for driving schools.

MCP-65Endorsement Filing
A Motor Carrier Permit and a Carrier Identification Number are documentations that need to be prepared by commercial vehicle operators in California. To prove that the carrier has the essential amount of Liability Insurance, an MCP-65 filling also known as a DMV65MCP, must be prepared and forwarded to the California DMV.

PL914 Endorsement Filing
For class C businesses like Commercial Balloon, Commercial River Rafting, or Commercial Skiing Excursions, a PL914 filing must be prepared and forwarded to the state of California. (Passenger transportation should be presented as part of the excursion package as a bonus.)

TL672 Filing / TL 671 Endorsement
For household goods movers, a TL672 filing or a TL671 endorsement must be prepared and forwarded to the California DMV will prove the state that the carrier has the essential Cargo Insurance coverage.

TL676 Filing / TL 675-A Endorsement
For household goods movers, a TL676 filing or a TL675-A endorsement must be prepared and forwarded to the California DMV will prove the state that the carrier has the essential Liability Insurance.

TL1000 Filing
For businesses that offer Courtesy Transportation, a TL1000 filing must be prepared and forwarded to the state of California to prove that the carrier has the essential Liability Insurance.

The name on the policy should not be from an individual in order to file a TL1000.

Note that if upon filing the TL1000, a Z permit is requested, we cannot process the filling.

So that we can successfully process the TL1000 filing, a carrier must get a Carrier Authority Number (CA#) from the California Highway Patrol.

Colorado Filings - Form 12
For towing businesses and property carriers, a Form 12 must be prepared and forwarded to the state of Colorado to prove that the carrier has the essential Liability Insurance. The insurance has to be enough to cover payments for accidents possibly caused by tow trucks. This also needs to cover payments for transporting property.

To obtain a Form 12, the carrier must also get an On-Hook Insurance.

Form 14
For towing businesses, a Form 14 must be prepared and forwarded to the state of Colorado to prove that the carrier has the essential Liability Insurance to cover payments for accidents possibly caused by tow trucks.

To obtain a Form 14, the carrier must also have a Single State Registration System (SSRS) Form E and a Colorado State Form 12. Getting an On-Hook Insurance coverage and a Garage Keeper’s Legal Liability (GKLL) coverage is also required to obtain a Form 14.

Connecticut Filings - MC1641 Filing
For businesses that offer Courtesy Transportation, a MC1641 filing must be prepared and forwarded to the state of Connecticut.

To obtain the form, our carriers have to approve. Note that this filing has vehicle specifics.

GU1327C Filing
To terminate an MC1641 filing, a GU1327C filing should be forwarded to the state of Connecticut. This will also serve as a notification to the state of Connecticut of the modifications on the carrier’s Liability Insurance.

R1325C Filings
To get a license to operate a leased or rented vehicle, a R1325C filing must be prepared and forwarded to the state of Connecticut.

Florida Filings - FR 44
If convicted for DUI, it is important that higher limits are verified. FR44 must be kept for at least 3 years after conviction.

FR 46
The insurance company is advised to submit a form to request the termination of FR 46.

Indiana Filings - SR50 Filing
To prove that the carrier has enough Liability Insurance, an SR50 filing must be prepared and forwarded to the Indiana Bureau of Motor Vehicles (BMV).

Only the name in the policy will be issued an SR50.

To obtain an SR50, the carrier must also need an SR-22 filing.

Montana - HQMV-5 Filing
For towing businesses, a Form MV5 COI must be prepared and submitted to the state of Montana to prove that the carrier has enough Liability Insurance to cover payments for accidents possibly caused by tow trucks.

We only issue this filing for the insured under the Cargo/Property portion. For this filing, the carrier is required to get a separate Cargo Carrier portion.

Getting an On-Hook Insurance coverage and a Garage Keeper’s Legal Liability (GKLL) coverage is also required to obtain this filling.

Ohio Filings - OS-32 Filing
An OS-32 filing must be prepared and submitted to the Ohio Department of Transportation (ODOT) to prove to the state of Ohio that the carrier has enough Liability Insurance to cover payments for accidents possibly caused by oversized vehicles or trailers.

Oklahoma Filings - WA Form
For towing businesses, the WA Form must be prepared and submitted to the state of Oklahoma to prove to the state that the carrier has enough Liability Insurance to cover payments for accidents potentially caused by tow trucks.

Rhode Island Filings -GU1338C Filing
To validate proof of Liability Insurance, the GU1338C should be forwarded to the state of Rhode Island. Each vehicle has to be filed separately since this is vehicle specific.
Before the issuance, the GU1338C filling has to be specially approved by the carrier.

Texas Filings - Form T
For towing businesses, a Form T must be prepared and submitted to the state of Texas to prove that the carrier has the essential Liability Insurance to cover payments for accidents possibly caused by tow trucks.

Vermont - TA-VN-31 Driver Training COI
As proof of insurance for driving schools, the TA-VN-31 should be forwarded to the state of Vermont. Since various drivers frequently use each vehicle, the state of Vermont has other requirements only applicable for driving schools.

Virginia Filings - FR 44
If convicted for offenses like maiming while under the influence, DUI, or for driving after forfeited license due to DUI conviction, it is important that higher limits are verified. FR44 must be kept on all duration of the suspension of the driver’s license.

FR 46
The insurance company is advised to submit a form to request the termination of FR 46.

Other Filings

SR-22 Filing
Also referred to as the DMV, an SR-22 filing is prepared and forwarded by the carrier to the state’s motor vehicle department. This filing will prove that the carrier has a marginal Liability Insurance coverage. If the carrier failed to keep the insurance coverage, this filling will also serve as proof from the insurance company and a notification to DMV.

An SR-22 filing is frequently asked to lift the suspension of a driver’s license.

SR-26 Filing
If an SR-22 filing is terminated, expired, or has lapsed, an SR-26 filing should be submitted to DMV.

Certificates of Insurance (COI)
Certificates of Insurance and filings are alike since both offer a confirmation of the carrier’s financial responsibility by presenting enough Insurance coverage.

Oversized/Overweight Vehicles COI (Alabama, Arkansas, Louisiana, Mississippi and Pennsylvania only)

This is prepared and forwarded to specific states oversized vehicles or trailers, or for overweight vehicles or loads. This will prove to the state that the carrier has essential Liability Insurance to cover payments for accidents possibly caused by using larger and heavier vehicles and trailers.

Florida Department of Motor Vehicles COI (Florida only)
If the mandated coverage and minimum requirements of all commercial trucks and tractors with a GVW of more than 26,000 lbs., the state of Florida do not require proof of insurance. Otherwise, this form will be prepared and submitted as proof of insurance.

The proofs of insurance are the Florida DMV COI and the Form E Filings.